In every office around the country, data security is a significant concern. Customers are more aware than they have ever been of how much information firms have on file about them, and they are asking that this information be kept secure.
In the same vein, companies of all sizes have an obligation to guard their confidential business information from the prying eyes of their rivals.
Because information that has been stolen can be made public or distributed to thousands of people in the blink of an eye, each security breach is now considered an emergency.
The good news is that you may safeguard the confidentiality of the sensitive information you have in your office by engaging in a single, uncomplicated task: destroying documents. In this article we look at the most important items that can be destroyed using one of the numerous shredders for sale.
1. Business strategy briefs
Your organization generates a significant amount of paperwork on a daily basis, some of which may contain confidential business information.
When developing a new strategy, you need to make sure that the documentation is kept under strict watch. If it’s necessary, only certain members of leadership should be privy to the information.
Be careful to shred them as soon as you are done using them or if you have extra copies of them after they have served their purpose using one of the many effective shredders for sale.
2. Sensitive employee information
Your employees have a legitimate right to privacy, so you should give some thought to how you manage sensitive information like time sheets, previous pay stubs, and the identification papers you obtain throughout the hiring process.
When an employee’s employment is ended, it is important to destroy any personal information that is no longer required. This contains copies of a driver’s license, an Identity Document, and details about a bank account. Keeping unnecessary documentation opens the door to a world of headaches.
3. Private customer information
Are your staff authorized to accept payments from clients? Do your records contain personal information such as names, dates of birth, residences, prior purchases, and other aspects of one’s private life?
These are questions that can only be answered affirmatively by any company, regardless of its size. Because of this, it is essential to ensure that your office is equipped with high-powered shredders.
When you have a document in your possession that contains this information, you should always keep it in a secure and confidential location.
These are the kinds of documents that should be shredded as soon as they are no longer useful to you. You cannot afford to accept the chance that the information would be put to inappropriate use. It poses a risk, both legally and in the eyes of the public, to the reputation of your firm and brand.
4. Business contracts
Whether you use third-party contractors to get your work done or have particular relationships with third-party vendors – or both – you need to make sure the information is secure.
Any contracts that are too old or no longer relevant should be shredded and should be on your list of documents to dispose of.
Also read: Toshiba Copiers – Still the #1 Copier in South Africa
